Organizational Mode Effective Communication -Myassignmenthelp.Com

Question: Discus About The Organizational Mode Effective Communication? Answer: Introducation The initial psychometric assessment is to assess the verbal communications competence. This assessment portrays how an individual behaves with other people to involve then during discussion. I have achieved 107 in this evaluation and that projects that I have good intrapersonal skills though there are room for improvement. I listen to what others are saying and I welcome any new ideas what others may suggest. Generally I try to get to know the frame of reference along with the perception of the others. I have seen that I do not proactively react to an issue in order to solve it and this is something that should be improved by me. The second evaluation demonstrates the self-observed competence of communications result that shows my competence to communicate with individuals of various categories like friends, strangers and acquaintances. In this assessment I got 82 in average and that shows that I am rather comfortable with talking to the friends than the strangers and I have to improve my skills to communicate with large groups. The third assessment shows the assessment of the skills of individuals. This evaluation helps to assess whether a person can be a good team member or the leader of the team. In this assessment I got 53 that reveal that I have the potential to be a good team member and at times I show some behaviours learnt from my team members. I have seen that I tend to accept the opinions of my team members and at times feel pressurized when I need to solve an issue within a short time span. These things reflect that I need to improve my ability to understand a discussion more efficiently and to project my opinion on that at the same time as well. Then I will be able to improve my leadership qualities eventually. The fourth evaluation is the self-report of non-verbal immediacy scale that focuses on the tonal quality of the speed, body language, eye contact or movements of the hands at the time of a discussion. These features help to understand how the persons are interested to continue the conversation. I achieved 84 in this assessment that shows that my skills of communication are average. I use my hands in order to make a point in a conversation and I make eye contacts frequently in order to check whether the other person is getting what I am trying to say or not. On the other hand, I use a range of vocal expression and sometimes get stiff while talking to others; these aspects need to be improved. The final psychometric evaluation is associated with the skills of presentation using which I can attract the attention of the audience in a conversation. I scored 56 in this assessment and that shows that I can present something in a well manner and can also get the attention of the audience quickly due to the good content of the presentation. The evaluation asserts that my preferences are using visuals in the presentation so that the the audience can relate to the content. On the other hand, I do not get familiar with the room of the presentation that exposes my to some sort of problems and makes me nervous at times. I ask my audience to raise questions if they get confused with my content and I try to provide some examples to make my content more understandable. Apart from these I tend to give in some evidences to make my points even stronger and trustworthy. Two issues The two main issues found from the five evaluations are the communicating with ease in the presence if larger group and lack of showcasing leadership style. I allow other individuals to give their opinions and in general welcome their opinion. I think that taking action is the most accepted thing for a solution can motivate the employees to work as they feel they are asset of the organization. But at times in critical position, when there is o time left to arrange meetings and I need to direct the employees, I feel pressurized. The second issue in this regard is that I hesitate to make a point while talking to a large group of people. The main issue in this regard is that I think more regarding the other individuals concern and their reaction if they do not like my point. Reflection on 2 interactions I was chosen for the role of an assistant manager and there I had to take decisions of team shuffle among the various departments. To achieve these criteria, I had to observe the level of competence of the each employee and had to form new teams in order to achieve the targets set by the management of the organization. I had chosen to gather feedbacks from the employees regarding the new team formation and whether the new plans are effective or not. In these cases, I think acrobatic leadership style will be the most appropriate one. The following incident is associated with the incident stated above. I had arranged a mass meeting and I did not know all the employees of that organization. I had prepared a speech for the meeting on the effectiveness of team shuffling, but I could not deliver all that I intend to due to my issues regarding communicating with large groups. Communication as a concept: According to Kernbach, Eppler and Bresciani (2015), the process of two or more than two people sharing their perception or thought process can be considered as the communicational approach. There are two ends of a communication process: the sender of the message and the receiver of the message. When a person requires sharing his or her thoughts or concerns, they can communicate easily. There are various categories of communication: visualization, written communication, non-verbal communication and verbal communication. The person involved in a verbal communication has to use a medium such as television, telephone or radio, on the other hand, the non-verbal communication involves body language, gestures, movement of hands, eye-contact etc. As indicated by Bove, Thill and Raina (2016), the written communication involves letters, books, emails, magazine, social media websites in order to communicate with each other. There is another type of communication, visualization, which involves u sage of graphs, charts and other picture representations for expressing views. Significance of Communication: As a process, communication tends to allow people to find out about various traditions and cultures. Within a business organization, people can come from various cultural backgrounds who are working at a same place, therefore through an effectual communication process; they can share their thoughts and knowledge with each other (Cornelissen Cornelissen, 2017). This procedure can enhance achieving the organizational objectives and goals. Therefore this can be beneficial for the firm in the long run. In addition to that, it should be noted that there are various departments within an organization that are working on a same project. Effectual communication process is helpful for the managers for avoiding the resource allocation for a same task. If there is effective communication amongst employees they can coordinate and cooperate with each other. Therefore it can save a huge amount of economic resources and cost. Goetsch and Davis (2014), has indicated that effectual communication within an organization is not always face to face communication, rather it can be done through notice boards and bulletins of the office or through emails. Other than these, communication process can also be helpful for dealing with the comparatively new employees in the organization. If an individual employee is not feeling quite comfortable in the organization, he or she can let the organization know about the issue through verbal communication (Samovar et al., 2014). Moreover, it has also been indicated that within the organizational context, the employees can also share their concerns in a formal way through email. Therefore it can be said that effectual communication process helps each employee of the organization to share their issues and concerns. Along with that, employees can also share their concerns on any kind of adverse situation the organization is facing at the current time. Shannon Weaver's Model of Communication Shannon Weaver's Model of Communication has been developed by Warren Weaver and Claude Elwood Shannon in 1948. The primary features of this particular communicational model are: encoder, decoder, sender, channel, noise and receiver (Al-Fedaghi, 2012). This model states that the sender within the communication is responsible for creating the message and then he or she chooses the appropriate channel for passing the message. This has also been indicated that the encoder can be considered as the machine which is responsible fir converting the message in binary codes in order to make the machine understand the specific data and information in a message. The channel works as the medium and helps the message to pass through it. The receiver is the one who stays at the receiving end of the communication process and provide necessary feedback though the same channel. The decoder works as another machine that tends to convert the binary code in the regular message so that the receiver can und erstand the actual message. In this model, noise is considered as the external feature which can be applied within certain environment through people. This can cause immediate disruption in the communicational process. This model can be utilized in the regular operational activities within any business organization. Marketers communicating with their clients through the medium of telephone are one of the major instances of this model. As stated by McQuail and Windahl (2015) if there is high amount of noise present in the communication process the client or the person at the receiving end of the communication may not be able to understand the message clearly. In this kind of a conversation, the marketer us the sender of the communication and the telephone operator company is the encoder. The network works as the channel of communication as it helps the communication to flow. The phone at the marketers end is the decoder of the communication and the client is the receiver here. Face negotiation theory The face negotiation theory shows that the conflict style differences among the individualistic cultures. The collectivist culture values the group and thus adopts a conflict style to integrate to provide others mutual face (Mindess, 2014). The individualistic cultures actually put value in the persons and try to protect the self-face. In this manner the individuals adopts a conflict style that is often seen a dominating one. Social exchange theory The theory of social theory deals with the economic exchange regarding the intrapersonal relationships. That means the relationships gets improved by if each others satisfy each others self-interest (Goleman, 2017). According to this theory the self-interest is not at all a bad thing and it can be seen as an idea that builds a relationship. Berlo's SMCR Model of Communication This model is considered as an extension of the previous communication model. Moreover, this model also includes various characteristics of different aspects of the communication process for making the entire communication process more effective. Turaga (2016) has indicated that decoding and encoding of the message have been more emphasized in this model. The main features of the communication process described in this model are: message, channel, sender and receiver. This model says that the message can be considered as the content or the factors of discussion. The sender conveys his or her perception or thought through this message. In addition to that, the code and the structure of the message are very much important while creating the message. The channel refers to the medium utilized for delivering the message. Newell (2012) has stated that the channels are mostly technical apparatuses or the senses of any human being, such as seeing, hearing, smelling, touching and tasting. The sender of the message is mostly considered as the source of the entire communication process. The sender requires having basic knowledge on the culture, social system or the social attitude. This helps to enhance the process. There should also be an effectual understanding between the receiver and sender for making a proper communication. Communication skills of a leader The leaders are expected to have few skills of communication. They should have fundamental non-verbal expertise for making their employees understand that they are interested in their issues (Goleman, 2017). Leaning the body or making eye contact can be effective. They should also listen carefully to the employees for understanding their situation. A good leader should have knowledge about the perception of the employees for making right decision. However it has also been said that autocratic leadership should be followed if employees need guidance to deal with a situation (Mindess, 2014). Also, if the leader tends to follow the contingency styles of leadership, they are expected to listen to all the employees and make the decision even if they do not get enough support. These leaders are seen to be job-oriented. Contributing factors for improving communication within a group: Therefore, it can be said that while making any conversation, there are different kinds of distractions. If there are too many issues, the primary points should be written for preparing the presentation. It can be helpful for sticking to the agenda and focus on the main aspects of the topic. Another factor that enhances the communication is the choice of works. Some organizations prefer using informal ways to deal with situation whereas some prefer a formal way (Sorrells, 2015). 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